Director of Property Management

DEPARTMENT: Real Estate and Housing           

REPORTS TO: Vice President of Real Estate and Housing                  

MAJOR FUNCTIONS:      

Under general direction, is responsible for the management of the Agency properties including: overseeing their general upkeep, keeping them secure, contracting for necessary services and ensuring that all construction and repairs are made on schedule and within budget.

DUTIES AND RESPONSIBILITIES:

  • Forecasts financial requirements, prepares an annual budget, schedules expenditures, analyzes variances and initiates corrective action.
  • Maintains property by investigating issues, inspects sites, schedules repairs, plans renovations, contracts with landscaping, trash collection and snow removal services.
  • Attracts tenants by advertising vacancies, obtaining referrals from current tenants; explains advantages of location and services; shows available space.
  • Contracts with tenants by negotiating leases; securing deposit.
  • Maintains building systems by contracting for maintenance services and supervises repairs.
  • Secures properties by contracting with security services, installing and maintaining alarm systems, establishing policies and responding to emergencies.
  • Prepares reports by collecting, analyzing and summarizing data and trends.
  • Updates job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks and participating in professional organizations.
  • Accomplishes organizational goals by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to job accomplishments.
  • Oversees relocation of offices and moving of equipment and furniture.
  • Utilizes available contacts to locate suitable property for purchase or rent.
  • Oversees preventive maintenance being performed on Agency properties to ensure they are kept in top condition.
  • Maintains a network of reliable plumbers, electricians, carpenters and other contractors.
  • Hires, evaluates, disciplines, terminates, directs and supervises subordinate employees who may be providing security, concierge, cleaning and maintenance services.
  • Ensures contractors and other repairmen are completing their work in a proper and timely manner.
  • Keeps records on the Agency properties including incomes, expenses, list of inspections, maintenance requests, record of repair, costs of repair, maintenance costs and insurance costs.
  • Interacts with various City and State agencies involved in inspecting and regulating the Agency’s properties.
  • Performs other duties as requested

QUALIFICATIONS:

  • Bachelor’s Degree in a related field.
  • At least five years of experience in property management, preferably with affordable or supportive housing.

SKILLS AND EXPERIENCE:

  • Self-starter
  • Ability to work independently
  • Excellent communication and analytical skills
  • Strong interpersonal skills to work effectively with owners, develops, real estate brokers, contractors, etc.
  • Able to multi-task
  • Ability to manage a scattered portfolio

 

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